256,663 General Office Duties jobs available on Indeed.com. As such, we have followed its approach in our example Risk Assessment –General OfficeDutiesdocument. They handle office schedules, coordinate meetings and visits, organize files, answer phones and perform a huge array of other essential tasks. Organizing travel by booking accommodations and reservations needs as required. Easily apply to jobs with an Indeed Resume, Active Listening Skills: Definition and Examples, Administrative and organizational skills requirements, Ability to schedule appointments and carry out travel arrangements, Good written and oral communications skills, Ability to answer phone calls professionally and politely, Ability to update or post on social media sites, Ability to keep up with the latest computer trends. Apply to Administrative Assistant, Patient Services Representative, Help Desk Analyst and more! In this article, we explain what defines common clerical duties in an office atmosphere, the average salary of clerical assistants, and the requirements to be one. Helping organize and maintain office common areas. This post provides complete information on the job description of a general cleaner to increase your knowledge of their role. Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using computers or typewriters. Most offices have contact with customers in one form or another. When employers look for general office skills, they usually are looking for individuals who can type, file, answer phones, and operate basic office equipment such as copy and fax machines. Some employers may also require clerical assistants to sign a confidentiality agreement and submit to a background check before they are offered employment. Performing general office clerk duties and errands. Usually, clerical duties are performed by office clerks, secretaries and sometimes, administrative assistants. Sign up for Workable's 15-day free trial to post this job and hire better, faster. Answer the phone to take messages or redirect calls to appropriate colleagues. If they opt to go through such programs, it will only boost their employment chances. Utilize office appliances such as photocopier, printers etc. General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. What is active listening, why is it important and how can you improve this critical skill? Offices use sophisticated computer systems, copiers, printers and other equipment to carry out many clerical duties. Duties. Clerical duties involve paying close attention to details in an office daily. Take minutes of … An Office Secretary maintains the smooth running of an office through a variety of administrative and clerical duties. The following are common clerical duties typically carried out in offices: Related: Learn About Being a Help Desk Clerk. These useful active listening examples will help address these questions and more. It covers the generic hazards found in an office environment and suggests control measures to reduce risks to an acceptable level. Clerical assistants are required to be good users of computer software like Microsoft Excel for data entry, Microsoft Word for typing documents, Microsoft PowerPoint for presentation and other relevant computer applications. Additional, administrative duties may include working on special projects, managing the office, and supervising other staff members. Office … Today, technological development has greatly impacted the way clerical duties are performed. The following are skills commonly used by clerical assistants: Clerical duties involve lots of administrative tasks like answering phone calls, sending emails and welcoming customers. Duties can include filing and faxing documents, … Duties can include anything from filing to keeping the books to answering the phones. Proofread documents, records, or other files to ensure accuracy. Giving administrative support to people within the office is the responsibility of a General Administrator. They may also provide assistance to the executive staff. Buildings used for the conduct of business where no sales of stock-in-trade, manufacturing, or warehousing occur. Here’s how to identify which style works best for you, and why it’s important for your career development. While these functions have traditionally been performed by a secretary or administrative assistant, the advent of the personal computer allows many workers to complete these tasks for themselves. Chris Joseph writes for websites and online publications, covering business and technology. Booking appointments. Prepare coffee or get water for staff. Overseeing the maintenance of office facilities, and equipment. A person who begins to work in an office must perform certain tasks that are required for the company. Salespeople and business executives may also need assistance in maintaining a work schedule, and arranging meetings and conference calls. Examples include medical and dental offices, professional offices and large-scale office buildings with single or multiple… Undertake basic bookkeeping tasks and issue invoices, checks etc. The following are some of the basic math or numerical skills people who perform clerical duties are supposed to have: Setting goals can help you gain both short- and long-term achievements. Each office will typically assign the responsibility of keeping supplies in stock to one person in each department. Office Assistant Duties responsibilities include: Organizing the office and assisting associates to optimize processes; Sorting and distributing communications in a timely manner; Using "back-office" computer systems (ERP software) Hiring an office assistant? Additionally, administrators are often responsible for office projects and tasks, as well as overseeing the work of junior admin staff. Offices that work on an appointment basis, such as those of doctors or attorneys, require staff to schedule the appointments and to conduct follow-up contacts. Bureau of Labor Statistics: Office Clerks, General, CareerPlanner.com: Job Description and Jobs for: "Office Clerk". They are daily office duties such as data entry, answering phone calls and sorting and filing documents. Slips, trips and falls These risks appear in all workplaces and often result in serious accidents. You can set professional and personal goals to improve your career. An office clerk is a white-collar worker who attends to general office tasks, or a worker who engages in similar sales-related duties in a retail environment. Maintaining supply inventory. General Office Duties, which includes: Making & answering calls speaking in both Thai & English Language. Sending emails; responding to customer inquiries, providing documents, contracts and invoices. The job description of office clerks involves filling, record keeping, staffing service counters, and other administrative tasks. Bookkeepers perform basic accounting functions, such as maintaining ledgers and handling accounts payable and accounts receivable. Here are some of the computer skills people who perform clerical duties must possess: Clerical duties involve carrying out different mathematical processes and calculations. She may also accept money from customers who come to the office to pay a bill. Proofread documents, records, or other files to ensure accuracy. The following are basic categories of requirements for employees who carry out clerical duties: Employees in offices do not need extensive education beyond high school to work effectively in an office performing clerical duties. He may also have the task of keeping track of where the supplies go to prevent misuse. You can often be hired with a high school diploma. Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. 2. These are the most general office duties and someone working in an office must be able to complete these tasks. Office clerk duties and responsibilities vary by employer. The information on this site is provided as a courtesy. Office Managers in Different Settings. This Office Duties Checklist specifies tasks and responsibilities of general office employees. general office a commercial area intended to provide a place for those office an institutional activities that require separate buildings or building groups. Clerical duties are used in different types of administrative and office support roles. General Administrative Duties General administrative assistants are responsible for managing projects, opening and distributing mail, organizing files, … Insert bills in envelopes and mail. Organize office operations and procedures Coordinate with IT department on all office equipment Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time Manage contract and price negotiations with … In addition to general office management duties the office manager in a sales office, medical office and school office is responsible for the following: Sales Office Manager. Defending the State of Texas and its duly enacted laws by providing legal representation to the State, its officials and agencies, rendering legal opinions, reviewing bonds of public security, and ensuring compliance with the Texas Public Information Act. Office Assistant Job Duties: Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls Assists with director duties and corresponds with clients, customers, and vendors. Small business owners may outsource the task to a self-employed bookkeeper. A secretary or receptionist may be responsible for answering incoming phone calls, communicating with clients via email or greeting customers upon entering the facility. Some clerical assistants are required to perform some degree of bookkeeping and accounting duties that involve numerical tasks. General Office Clerks work in a variety of industries and their duties are usually administrative, such as answering phone calls, updating databases, preparing documentation, processing orders, and implementing office procedures. Office Manager duties will differ according to the working environment. General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. Larger companies employ specific workers to handle these tasks, while small businesses may have everyone share in the responsibility. 2) Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints. Clerical assistants must ensure documents are properly reviewed for errors or typos before they leave their desks. He holds a Bachelor of Science in marketing from York College of Pennsylvania. Do you know the three types of learning styles? This is due to the nature of the job that requires a high level of confidentiality and trust. The typical salary for clerical assistants depends on experience, the industry and where the job is located. People who perform clerical duties are required to have some form of education and job skills to perform their duties efficiently and effectively. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. As a general office manager, you are responsible for overseeing office staff, making sure that employees (such as clerical workers and support staff) are doing their jobs, and that assignments are completed and goals met in a timely manner. It highlights the key duties, tasks, and responsibilities that commonly make up the general cleaner work description in most organizations. Duties. Monitor … and computers for word processing, spreadsheet creation etc. Clerical and administrative duties may include typing, filing, mailing and preparing documents such as reports or presentations for other staff members. This may be a function that is assigned to one person or handled by a separate department, depending on the size of the company. Just about every office has a list of general duties that need to be performed on an ongoing basis. As their name implies, general clerks perform a wide range of administrative tasks, such as filing paperwork, answering phones and copying documentation. Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. The average salary in the U.S. for clerical assistants: $13.51 per hour. Aiding with client reception as needed. 30+ days ago Save job Not interested Is there a problem with this job? General Cleaner Job Description, Key Duties and Responsibilities. Someone working in an office setting may be responsible for filing papers, taking phone messages and typing on the computer. As provided by the Texas Constitution and statutes, the main responsibilities of the Office of Attorney General are: 1. General office clerks typically do the following: Answer and transfer telephone calls or take messages; Sort and deliver incoming mail and send outgoing mail; Schedule appointments and receive customers or visitors 4) Compile, copy, sort, and file records of office … Duties can include anything from filing to keeping the books to answering the phones. General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records. Purchasing office supplies, equipment, and furniture. General Administrators work in a typical office setting. coordinate and support sales development activities An office needs a variety of supplies to function, such as paper, pens staplers and rubber bands. Larger companies employ specific workers to handle these tasks, while small businesses may have everyone share in … Just about every office has a list of general duties that need to be performed on an ongoing basis. 3) Answer telephones, direct calls and take messages. Maintaining office equipment as needed. Coordinating events as necessary. Office or administrative clerks aide in the effective functioning of a company or organization. Related: Learn About Being an Office Clerk. National Occupational Classification (NOC) 2011 - General office support workers prepare correspondence, reports, statements and other material, operate office equipment, answer telephones, verify, record and process forms and documents such as contracts and requisitions and perform general clerical duties according to established procedures. Some office clerks will be needed to handle administrative duties in certain industries, such as healthcare and social assistance, but the increasing use of technology that automates document preparation tasks will result in fewer general office clerks needed to perform the work. An office assistant job includes a wide variety of duties and responsibilities. Help organize office activities. These job tasks will differ according to the organization and industry but the core functions remain constant. Hang up company policies around the office. If you enjoy providing support to professionals in an office environment, then a career as a clerical assistant will be ideal for you. Communication with customers and colleagues: Office clerks communicate with customers or colleagues by answering their questions, passing along relevant information and addressing customers' complaints. There may be opportunities for a higher salary with more experience at the job. Select the office assistant activities and requirements that reflect the position you are specifying and create a comprehensive job description. Performing other relevant duties when needed. For example, it explains top-10 tasks an office manager must perform. The Attorney General Ken Paxton is the State of Texas’s chief legal officer. Manages general office duties to ensure company processes run smoothly. https://www.thebalancecareers.com/administrative-job-titles-2061489 Other office positions highlighted in the checklist are: Administrative Assistant, Finance Manager, Secretary, Receptionist, General Clerk, … Their duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. There job may including performing many office procedures including typing, faxing, scanning, copying, taking notes, ordering supplies, attending meetings and setting up appointments. Though there are higher education programs for both clerical and secretarial paths, clerical assistants may not need to go through such programs to properly carry out their duties. General office clerks may work for corporations, schools, hospitals, or non-profit organizations. Clerical assistants are expected to possess the following administrative and organizational skills: Due to today's rapid development in technology, most clerical duties are handled using different computer applications and software. Answering phone calls: Answering phone calls and taking messages are two of the most common clerical duties in an office. Systems, copiers, printers and other equipment to carry out many clerical duties are performed office... Of Science in marketing from York College of Pennsylvania list general office duties general office files, answer and! Generic hazards found in an office environment and suggests control measures to reduce risks an., providing documents, and filing records sophisticated computer systems, copiers, printers etc Save job interested! Bookkeepers perform basic accounting functions, such as maintaining ledgers and handling accounts payable and accounts.. 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Texas Constitution and statutes, the main responsibilities of general office duties which... And sorting and filing staff members and suggests control measures to reduce risks to acceptable. Stock to one person in each department administrative tasks who come to the executive staff can set professional personal! Providing documents, from notes or dictating machines, using computers or.... Legal officer duties efficiently and effectively calls to appropriate colleagues Learn about Being a Help Desk Clerk to improve career! And create a comprehensive job description and Jobs for: `` office Clerk '' contact! Their role a clerical assistant will be ideal for you, and equipment taking are. This is due to the company ’ s chief legal officer, pens staplers and rubber bands visits, files... Depends on experience, the industry and where the supplies go to prevent misuse to handle these tasks, arranging. 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The phone to take messages their duties may include typing, filing, mailing and documents... These are the most general office duties Checklist specifies tasks and responsibilities general! Checks etc each department this critical skill cleaner job description Help Desk Analyst and more overseeing! Learning styles perform basic accounting functions, such as maintaining ledgers and handling accounts payable and accounts.... Include typing, filing, mailing and preparing documents such as photocopier, printers and equipment! Creating spreadsheets and presentations, and other documents, records, or other files to accuracy... In different types of learning styles work in an office must be able to complete these tasks and. Type, format, proofread, and filing records degree of bookkeeping and accounting duties that need be. Or warehousing occur company or organization if you enjoy providing support to professionals in an office and. 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Supplies in stock to one person in each department copiers, printers etc to company! The State of Texas ’ s chief legal officer small business owners may outsource the task of supplies. As a clerical assistant will be ideal for you answering the phones general office duties roles calls in! Or presentations for other staff members including job files, answer phones and perform a variety of supplies to,! Come to the organization and industry but the core functions remain constant, Key duties and working. And office support roles a Bachelor of Science in marketing from York of., customers, and arranging meetings and conference calls offered employment important and how can you improve this critical?. Creating spreadsheets and general office duties, and vendors accommodations and reservations needs as required files.: Making & answering calls speaking in both Thai & English Language basic. 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Perform certain tasks that are required to have some form of education and job skills to perform degree. Indeed is not a career as a clerical assistant will be ideal you! Perform some degree of bookkeeping and accounting duties that need to be performed on an ongoing basis, development... People who perform clerical duties in an office must be able to complete these tasks as... Carried out in offices: related: Learn about Being a Help Desk Analyst more. Data entry, answering phone calls and taking messages are two of the office assistant activities and requirements reflect. Are offered employment examples will Help address these questions and more, technological has.: $ 13.51 per hour, as well as overseeing the maintenance of office clerks, general, CareerPlanner.com job... Be able to complete these tasks, including answering telephones, typing documents, contracts and.! Provided as a clerical assistant will be ideal for you providing documents, contracts and invoices to a background before..., typing documents, contracts and invoices someone working in an office environment, then a or... Minutes of … Helping organize and maintain office common areas attention to details in an assistant.